Applications and Professionals To Use When Implementing Progress Billing For Your Architecture Firm

Applications used to implement progress billing is a great step to take in order to vastly improve the financing operations of your architecture firm. You and your team should be focused on analyzing blueprints not invoices. There are a plethora of options to choose from and each of them will make their case as to why you should buy theirs. It can be quite hectic to try and find the right one for your firm and even after you do it can be challenging to execute. 

You need professional help for a task this large, and quite frankly, important. An option that can greatly behoove you is reaching out to an accounting and advisory firm such as MBSATA. We can be with you every step of the way in finding the right application for your business. We have decades of experience evaluating a firm and plugging in the perfect technology for their situation. 

However, once you find the right fit, the work does not stop there. You will need people to help maintain your progress billing efficiency and be sure that all of the ducks are in a row. Throughout the article I am going to name two applications that your firm should look into and how we at MBSATA can help implement them, as well as being the professionals you need to manage your progress billing. 

QuickBooks

QuickBooks is one of the most well known players in the game when it comes to the accounting applications sphere. It is easy for people who do not have any formal background in accounting to understand, difficult to maneuver, but simple to grasp. You will need an accounting stack to manage the application, but you will be able to effortlessly see just exactly the work that is going on. 

QuickBooks allows its users to work from their estimates rather than the typical invoice workflow. You create invoices from the estimates and those can be adjusted over time before payment is needed. On QuickBooks you also have easy access to your transaction history so you and your accounting stack can keep track of where money is flowing in from. 

That way it is easy to know where the money to purchase the raw materials for the next steps of a project are coming from and how much you should expect. While we may manage it for you, all of the charges we put in are entirely up to you, we are a partnership. You tell us how much you want to charge for particular sets of the project and we will do so. 

Basic Builder 

Basic Builder is specifically designed to cater to the architecture industry. When it comes to the progressive billing features it helps your personal accounting stack create AIA forms G702 and 703. 

It also allows for your accountants to create personalized worksheets that you can view that shows the up to date status and the final application for all payments. This comes in handy when doing overviews of your company and being able to stay on top of all progress billing payments made to your firm. 

When you put any calculations into an application you can almost always be sure that the numbers are going to be right, however, your accounting stack will also be there to be sure that all of it is correct. Having automated calculations backed up and checked by an accountant is the safe, smart, and effective way to be sure that when running the numbers of your progress billings and the payments made to the invoices, that it is correct. 

MBSATA

MBSATA has been working with architecture firms like yours for over two decades, we have been through and seen everything in regards to progress billing. While we will be there to use any applications and or softwares you choose, we will also provide a human element. 

Something that no application can do, while they do have their benefits, is give a human touch. The little intricacies of people working on a project and wanting to be paid, we can talk through every situation with you and provide step by step advisory. We can do more than just provide numbers and manage your progress billings, we look at them and see which invoices should be bigger, smaller, tell you which ones are just right so you keep it up going forward. 

The beauty about coming to an accounting and advisory firm like us is that we manage the progress billing and you just focus on what you need to do. Any accounting application will be tricky to handle for people with a limited to no background in accounting, plus you will have to be focusing on what your architecture needs to handle. Do you really want to have these two massive items on your plate? 

We will take some of the load off and provide the necessary accounting that you expect and need, but 

we also can serve as advisors and give guidance on improving your progress billings and give advice on the next steps to take in particularly difficult situations. Such as when a client is defying their contractual agreements or disputing charges. 

When you choose an accounting application for your architecture firm you need to be sure you are choosing the right one so that you are comfortable letting your accounting team work with. At MBSATA we are proficient in every application and software available, there will be no limit to the options you will have at your disposal. Coming to us means your progress billing will be taken care of and you will always have someone in your corner to give advisory services.

If you were to start searching for accounting applications that have progress billing you would be researching for a very long time. That is why we have mentioned both QuickBooks and Basic Builder, these are two that we at MBSATA can work with extensively. It is imperative, however, that your architecture business works with an accounting and advisory firm in order to be sure of the applications successful implementation, the management of progress billing, and to have experts be at the ready for you whenever need be. 

Here at MBSATA we have worked with architecture firms in all different sizes and places in their development. We want to not only work with you, but we want to be your partner. For more information on how we can help you with progress billing, email us at info@mbsata.com 

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